Admin Staff Biết Tiếng Nhật

ABOUT WECARE

WeCare Group is a fast-growing B2B distributor of industrial supplies in Vietnam. The company sells industrial hardware and consumables, including fasteners, welding materials, adhesives, packaging film, pipes and fittings, and metal hardware, from a catalog of thousands of SKUs to two customer groups: hardware shops across the country and manufacturing factories. It buys from suppliers, holds its own inventory, and delivers to downstream business customers nationwide.

THE ROLE

WeCare Group is Vietnam’s leading B2B industrial supplies distribution platform, processing over 100,000 orders/month across nationwide manufacturing and hardware retail channels.

In this role, you will manage day-to-day administrative and logistics operations, coordinate HR-related activities, and act as the go-to person for cross-department support. It's a great fit for someone who is organized, proactive, and multicultural workplace.

JOB DESCRIPTION

• Manage office supplies, assets, and equipment.
• Coordinate meeting rooms, workspaces, and daily office operational needs.
• Help ensure a safe working environment, complying with fire safety regulations and office policies.
• Track and support internal administrative procedures.
• Arrange business travel for staff and partners (flights, hotels, transportation).
• Source, evaluate, and work with service vendors.
• Monitor service quality and manage contract renewals with suppliers.
• Support HR activities such as onboarding, interviews, and coordinating attendance data for payroll processing.
• Help organize internal engagement activities.
• Act as the point of contact for administrative and operational requests from other departments.
• Perform other tasks as assigned by management.

• College/University degree, no specific major required.
• Japanese language: minimum N2 level (N1 preferred), with strong communication and reading comprehension skills to work directly with the Japanese partner.
• At least 6 months of experience in administration, HR, or a related role; experience working with Japanese partners/companies is preferred.
• Strong organizational skills, detail-oriented and careful.
• Flexible communication and cross-department coordination skills.
• Proficient in Google Office.
• Proactive, honest, with a strong sense of responsibility.
• Please submit your CV in both English and Japanese.

• Competitive salary, negotiable based on qualifications and experience.
• 1 WFH day per month.
• Full Social, Health, and Unemployment Insurance in accordance with Vietnamese regulations.
• Allowances, 13th-month salary, and business performance bonus.
• Training and career development opportunities.
• Dynamic, professional, and friendly working environment.

Lô 14-16-18-20, Đường số 36, Phường Bình Phú (thuộc quận Quận 6 cũ)

Monday - Friday: 08:00 - 17:00 | Saturday: 08:00 - 12:00